Ume Preparatory Academy

School Policies » Attendance/Absences & Tardy Policy

Attendance/Absences & Tardy Policy

State Exemptions

State law allows exemptions to the compulsory attendance requirements for several types of absences if the student makes up all work. These exemptions can include the following:
  • Religious holy days
  • Required court appearances
  • Activities related to obtaining United States citizenship
  • Service as an election clerk
  • Documented health-care appointments.

Student must submit a note from the health-care provider within three days of a student’s return to campus if it was a medically related absence.

Excused and Unexcused Absences

When a student must be absent from school, the student—upon returning to school—must bring a note signed by a parent or physician that describes the reason for the absence. We must receive notes from a parent or physician in the attendance office within three days of the absence to be accepted. If the note is not filed with the school’s attendance clerk within the allotted time, the student’s absence will be classified as unexcused. Unexcused absences can negatively impact the student’s work ethic, grade, impose academic penalties, cause the student to lose credit for the affected class (as described below), or subject him or her to other disciplinary actions, up to and including dismissal from or inability to re-enroll in the academy. You may also submit notes via email to absent@umeprep.org.

In general, student absences resulting from circumstances not under the discretionary control of the student or his or her parents (e.g., sickness, a death in the family, etc.) will be considered excused, as required or permitted by law, while those resulting from decisions that are under the discretionary control of the student or his or her parents (e.g., attendance at a professional sporting event, a family vacation) will be considered unexcused, although the school’s administration may choose to excuse such discretionary absences provided that (a) the school is informed in advance of the reasons for the planned absence and (b) the circumstances surrounding the absence are deemed sufficiently extraordinary to justify the discretionary absence. Nevertheless, for the reasons given immediately above (see “The Importance of Regular Attendance”), the administration is disinclined to grant such excuses often or freely. In such cases, the student’s parents may submit a written request that the absence be excused using the Extended Excused Absence Request form which can be obtained from the Attendance Clerk. This request must contain the parent’s justification for requesting that a discretionary absence be excused. Such requests should be submitted to the attendance clerk who will bring them to the attention of the administration, which in turn will determine the status of such requests on a case-by-case basis. In no case may discretionary (or elective) absences in excess of 10 consecutive days be excused. We will then inform families of the administration’s decision and supplied a copy of this policy for reference.
UME Preparatory Academy will notify student's parents in writing at the beginning of the school year that if the student is absent from school on 10 or more days or parts of days within a six-month period in the same school year.

Attendance Times: We take attendance each period of the school day and record it for the state each day at 9:00 a.m. The state bases funding on daily attendance figures.

Reporting Absences: If an absence is unavoidable, a parent/guardian should contact their scholar's respective campus:
 
UME Prep Dallas at dalabsent@umeprep.org or (214) 445-6243
UME Prep Duncanville at dvilleabsent@umeprep.org or (972)-296-0084
 
before 10:00 a.m. on the date of the absence with the reason for the student’s absence. Providing student name, date, grade level in the subject line is sufficient. Example: Johnny Student, 3rd Grade, Absent Sept. 4 – Illness.

Truancy
 
A student is in violation of the compulsory attendance law and considered truant whenever he or she is absent from regularly-scheduled classes without an acceptable excuse or exemption. A student who is truant for at least three days in a four-week period or for at least ten days in a six-month period will be guilty of severe misconduct and will accrue 15 demerits for being absent three days in a four-week period. A student who has accrued 30 demerits for being absent 10 days in a six-month period during the course of any one school year (fall, spring, and, if required, summer mini-term semesters) may be dismissed (expelled) from the academy.

Consequences of Absences:
Number of Unexcused Absences     Number of Demerits     Consequences
3 days in a 4-week period     15 demerits     Possible suspension or probation
10 days in a 6-month period     30 demerits     Possible Expulsion

Tardies

Students are tardy if they are on campus but not completely inside their assigned classroom when the tardy bell rings signaling the beginning of the relevant class. A student who is more than 15 minutes late for a class is considered absent from that class rather than tardy.

Students who arrive tardy must obtain a tardy pass from the office before attending the relevant class. We excuse students who are tardy because a school staff member has detained them provided the staff member who detained them supports their excuse; the staff member in question may communicate that excuse in writing, face to face, or via e-mail. We do not record excused tardies.

Since tardies interfere with the school’s ability to create a safe and orderly environment conducive to learning, we treat tardies as misconduct, and will address them guided by the following framework.

Consequences of Tardies:
Number of Tardies     Number of Demerits     Consequences     Status of Misconduct
1-2     0     Warning     Mild
3     3      One absence recorded and student conference     Mild
6     6     Second absence recorded, parent conference     Moderate
9     9     Third absence recorded, possible suspension, probation     Severe
12     12     Fourth absence recorded, possible expulsion     Severe